Terms and Conditions
AS9100D Purchasing Standard Terms and Conditions
General: As a Supplier/Vendor to Peter Gaietto & Associates, Inc ., it is understood
that your organization agrees to meet the following stipulations AS9100D requirements
whenever a Purchase Order is accepted. These requirements are, therefore, to be
considered as terms and conditions to all purchases.
1. Our organization reserves the right of final approval of product, procedures,
processes and equipment upon receipt.
2. All special processes required by this PO must be performed by qualified
personnel.
3. Vendors providing special processing must maintain a system for validating
processes.
4. The Vendor shall maintain the proper identification and revision status of
specifications, drawings, process requirements, inspection/verification instructions
and other relevant technical data.
5. Our organization reserves the right to approve or specify any designs, tests,
inspection plans, verifications, use of statistical techniques for product acceptance,
and any applicable critical items including key characteristics.
6. Provide test specimens for inspection/verification, investigation, or auditing
7. The Vendor is required to:
a. Notify our organization of nonconforming product.
b. Obtain our organization approval for nonconforming product disposition.
c. Notify our organization of changes in product and/or process, changes of
suppliers, and changes of manufacturing facility locations.
d. Flow down to the supply chain the applicable requirements including customer
requirements.
8. The Vendor is required to retain all Records associated with the Purchase Order for
ten (10) years or as required by contract.
9. Right of access by our organization, our customer and regulatory authorities to the
applicable areas of all facilities, at any level of the supply chain, involved in the
order and to all applicable records concerning Peter Gaietto & Associates Inc.
10. Certification of Materials and/or Process performed must accompany
materials/parts received.
11. Counterfeit Product : All product provided to Buyer shall consist of new materials
and authentic products only. Buyer must be contacted in the event that Vendor
becomes aware of Counterfeit Product. Product will be considered Counterfeit if
Purchase Order calls manufacturer name and required manufacturer is not
supplied. In order to prevent and mitigate for Counterfeit product, all suppliers must
have a Counterfeit protection plan in place.
12. Standards of Business Ethics and Conduct: This clause shall be flowed to
subordinate suppliers at all tiers.
a. Buyer will conduct its business fairly, impartially, and in an ethical and proper
manner.
b. Seller shall conduct its business fairly, impartially, and in an ethical and proper
manner.
c. Supplier shall implement an awareness program to ensure employees
understand their contribution to Product/Service conformity, product safety, and
the importance of ethical behavior.
13. Supplier performance monitoring: The quality objective for supplier
performance is no more than 2 incidents of 5 days late per shipment per supplier
in an audit year. Failure to meet this objective will require the supplier to submit
a corrective action. Regular shipments can be no more than 2 days late, or > 1%
short as counted on receiving.
Effecve Date: 3/1/24
